Page content

Your event at the booth

Event registration

This page is currently being updated and brought up to date. Further information concerning #SCCON24 will follow at a later date.

Receptions, get-togethers, product presentations or other events at the booth are a great opportunity to draw attention to your booth and your solutions and to network in a relaxed atmosphere. There are a few things to keep in mind to ensure that your event is a success and that everything runs well and safely: All events that take place at your booth are subject to registration. Even if you do not wish a publication, we still need your event data.

Are you planning one or more presentations, a panel or a happy hour at your booth? We would be happy to support you in presenting your event in the category Exhibitor Event in the program of #SCCON24!

How the registration works:

  • Step 1: First download the Excel template (XLSX, 24.9 kB). You can enter and register one or more events in the file.
  • Step 2: To do this, please enter all events planned at your booth into the Excel template. Fill in title, description and further information. Please fill in all mandatory fields, otherwise the registration cannot be considered.
  • Step 3: After entering your event data, upload and submit the completed spreadsheet in the form below.
  • Step 4: After receiving your registration, we will check the data. If we have any questions, we will contact you immediately. Your exhibitor event will then be included in our program.
  • Please note the instructions and regulations for holding events at the booth.

Please note: Events that have not been registered by October the 1st may not be held.

Let's Go

You have already entered all the data for your events in the Excel template?
Then in the next step, upload and submit the completed spreadsheet in the form below.
We wish you much success and a great atmosphere at your #SCCON24 booth!

Instructions & Regulations

We have compiled practical tips for holding events at the booth for you here.

All events at the booth are subject to registration and are available during the following time periods:

October, 15 from 09.30 am - 10.00 p.m.
October, 16 from 09.30 am - 9.00 p.m.
October, 17 from 09.30 am - 6.00 p.m.

Please note: Events that have not been registered by October the 1st may not be held.

Registration

  • Please note, this registration is for your events at your booth only. Please do not register any stage program, workshops & seminars which take place in the gamma and beta levels.
  • Please register your exhibitor event until your program is finalized.
  • Your events at your booth will later be published in the category "Exhibitor Events". The exhibitor events will be displayed at the end of September.
  • Enter your planned Exhibitor Events into the Excel template (XLSX, 24.9 kB). After entering your event data, please upload the completed template in the form above and click on "send".
  • Even if you do not wish a publication, we still need your event data. This allows our security to anticipate visitor flows and crowds and take appropriate action quickly if necessary. If there are any concerns about its safety, we will get in touch with you.
  • Your event needs to take place within in your booth area. Please refrain from any events that go beyond your available booth space.
  • Please take into account that there may be other events taking place at the same time near your booth.
  • Kindly inform us by E-Mail if you decide to cancel your event after registration.

To ensure that your event can proceed both smoothly and safely, please observe the following instructions:

  • Only the rented stand area is available for your use. Even for queues, your own stand area has to be used as far as possible. Please ensure that there is no queuing in the hall aisle and that neighboring stands are not affected.
  • Speeches with amplified sound must be coordinated in advance with the trade fair management and with the booth neighbors. The noise level is not allowed to exceed a value of 70 dBA (decibels) at the stand boundary. Noise level measurements will be taken in the halls. (Technical Guidelines 4.7.7)
  • For serving food and beverages (including tastings) at the booth, the exhibitor must strictly comply with the statutory regulations, in particular the catering act and orders issued by the Veterinary and Food Supervisory Office. (Technical Guidelines 5.15)
  • All decorative materials need to be at least flame retardant. (Technical Guidelines 4.4.1.1)

Application for permits

Under "Permissions & Guidelines" in the Exhibitor Shop you will find current and important guidelines, leaflets, as well as various forms and pre-printed forms for applying for permits, from Messe Berlin, the Office of Public Order, GEMA, the Federal Network Agency, and much more.

If you have any questions kindly contact our technical guidelines department:

T +49 30 3038 4028
Send E-Mail

The following are subject to approval:

  • Under the provisions of § 15 of the currently valid version of the Copyright Law, (§ 15 Urheberrechtgesetz /UrhG/), the reproduction and playing of music of any kind whatsoever is subject to approval by the Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte (GEMA). (Technical guidelines 5.13)
  • The exhibitor of the beverage-dispensing facility is solely responsible for its safety and hygiene. This means that the operator must provide proof that he has met his duties of supervising and maintaining the systems’ technical condition and hygiene as foodstuff handling equipment and prove how he has fulfilled these obligations. (Technical guidelines 5.14)
  • The serving of alcohol in the state of Berlin is subject to licensing, regardless of whether the beverages are served free of charge or for a fee.
  • Your own catering is only permitted in exceptional cases and after prior consultation with Capital Catering GmbH.
  • Operation of high frequency equipment, radio systems and other transmitters used for communicationsare subject to approval. To prevent conflicts, we require a frequency registration for the devices used at the event (manufacturer/model, frequency band, number of radio links used). Unregistered frequencies will be prevented from being used, as they may cause lasting disruption to other exhibitors' trade fair presentations and damage to the technical equipment of third parties. (Technical guidelines 5.11)
  • Pyrotechnic objects and their demonstrations
  • The use of remote-controlled flying objects (e.g. drones et
  • The exhibition of motor vehicles
  • The installation of compressed gas cylinders
  • The use of fog machines, hazers and sparkulars
  • The operation of laser equipment
  • The use of fuel paste and other fuels
  • The burning of candles

The following are not allowed:

  • Changes to the stand layout approved by Messe Berlin (changes to stand construction, changes to escape routes, etc.).
  • Stand furniture, tables and chairs are not to be placed in the aisles, and escape and rescue routes must be kept clear at all costs.
  • The usage of balloons filled with safety gas as well as the distribution of balloons in the halls and outdoor area. (Technical guidelines 4.4.1.5)
  • The use of propane gas
  • Musical performances before 6:30 p.m.

Please note:

The General Terms and Conditions, the house rules and the technical guidelines of Messe Berlin, as well as the conditions of participation of the Smart Country Convention also apply to events at your booth. The valid and recognized rules of technology, such as DIN, VDE, UVV, DGUV, as well as the requirements of the Berlin building regulations /BauO Bln/, the BetrV, MVStättV and M-FlBauR must also be strictly observed.
Violations of the mentioned regulations can lead to the immediate suspension of your event. The responsibility for damages and consequential damages remains solely with you as host or the stand operator.

Please forward the information to your service suppliers (stand construction, event technology, catering, etc.) and if required to all co-organizers.

Do you need catering for your event?

Please note that third-party catering is only permitted in exceptional cases and after prior agreement with Capital Catering GmbH. Please contact the catering team for further details or place your order in the Capital Catering Webshop

T +49 30 3038 - 2993
F +49 30 3038-91-2993

Send E-Mail

Do you need additional furniture or technical equipment for your exhibitor event?

The contact of our service providers, e.g. booth staff, technical equipment or flower arrangements are listed in the Exhibitor Shop. Please place your order well in advance. Especially the order of technical equipment and furniture needs to be received at least four weeks before the event. To the Exhibitor Shop

T +49 30 3038 1468

Send E-Mail

Do you need additional tickets for your employees or for your service providers during the event?

Please note that all participants require a valid and personalized ticket to get access to the exhibition grounds.
To the Ticket Shop

Access to the exhibition ground

To ensure a smooth traffic, please observe the entry and deposit regulations which are stated in the traffic guide. Please forward the traffic guide to your service providers (booth construction, catering etc.) and if applicable to your co-organizers as well.

Download traffic guide (PDF, 137.4 kB)

Application for permits

Current and important guidelines, leaflets as well as various forms and pre-printed forms of Messe Berlin, GEMA or the federal network agency can be found in the Exhibitor Shop under "Permissions & Guidelines". To the Exhibitor Shop

If you have any questions kindly contact our technical guidelines department:

T +49 30 3038 4028

Send E-Mail

Contact

Julia Hofmann
T +49 30 3038 4647

hub27 | Berlin Exhibition Grounds

Jafféstrasse 2, Gate 25
14055 Berlin